Institute Level Committees

This committee is constituted to look after all the institute’s financial matters related to the budget allocation to various departments, activities and civil works of the college.

Functions of the Committee:

1. Budget estimates relating to
   • Laboratory equipment
   • Computer systems and peripherals
   • Library Books, Journals, online Journals, NPTEL materials
   • Civil works and furniture related to classrooms/ laboratories.
   • Faculty development programmes, Guest Lecture Programmes, faculty training programmes
   • Co-curricular activities like seminars, conferences, project exhibitions, technical forums, paper contests
   • Extra-curricular activities
2. AICTE schemes, Research project schemes from different government organizations, consultation programmes, fees from students, welfare scholarships from state Government etc.

The Research and Development Cell is constituted by the institution to make it actively involve in getting various Research projects / modrobs / consultation projects. The committee comprises of a DEAN who has a long teaching and research experience/expertise.

Functions:

1. Scrutinize the research projects submitted by the faculty, and to recommend the deserving projects to the appropriate funding agencies for financial support
2. Scrutinize the student’s project proposals to various agencies for financial support and recommend the suitable projects.
3. Examine the applications received from the faculty members for sponsoring to higher education leading to the degrees M.Tech/MS/Ph.D.
4. Examine the applications received from the faculty/students for patents/awards and recommend to the appropriate authorities.
5. Examine the Research and consultancy projects and recommend the suitable projects to pursue.

The Entrepreneurship Development Cell (EDC) creates awareness on the different positive dimensions of entrepreneurship. The following is the composition of the committee.

Functions:

Some of the aims and objectives are:

1. To organize entrepreneurship awareness meets.
2. To invite experts from financial institutions/industry to deliver guest lectures on new industries.
3. To organize Entrepreneurship Development Programmes and Faculty Development Programmes in the fields of science, technology and entrepreneurship for the benefit of prospective student entrepreneurs.
4. To develop and introduce a schedule of programmes on Entrepreneurship Development at various levels to include students of all branches of engineering, MBAs, Diplomas etc.
5. To conduct research work and survey for identifying local entrepreneurial opportunities to create employment opportunities.
6. To arrange visits to industries for prospective entrepreneurs.
7. To extend necessary guidance and escort services to the trainees in obtaining approval and execution of their projects.
8. To act as a Regional Information Centre on business opportunities, financial institutions, process technologies, market, etc. by creating and maintaining relevant databases.

Functions:

This committee looks into the following activities:

1. Scrutinize the applications received from the students for welfare scholarships and to make suitable recommendations to the welfare office.
2. Scrutinize the request from the students and recommend to the management for financial support to deserving students from the “Poor Students Welfare Fund”.
3. Suggest to improve student amenities further.

Functions:

1. To maintain discipline in the college campus.
2. To monitor and maintain dress code.
3. To resolve disputes among students if any.
4. To encourage students become regular and responsive.
5. To report and recommend corrective actions of defaulters.

Functions:

1. Addressing the senior students about anti-ragging activity and advising II-B.Tech students in particular to be away from such things.
2. Monitoring the senior students in inside/outside the college campus by various staff volunteers.
3. Displaying of posters about ragging and its consequences at prominent places.
4. Conduct of meetings for students by inviting judiciary and police officials to edicate them in this view point.
5. Organizing to counseling the students by police, judiciary personnel about the ragging and its consequences.
6. Informing the freshers about the activities of Anti-ragging Committee suggesting to approach the members of the committee about any issue pertaining to ragging.
7. Receiving complaints from freshers about ragging incidents if any and enquiring and informing the authorities about the findings for appropriate action.

The Grievance Redressal Cell is formed as per the basic requirements of AICTE Act, 1987. The main function of the committee is to address the grievances of the students, faculty and employees and to suggest remedial methods. The Grievances can be submitted physically through complaint boxes or through Online via College website. The Grievance redressal cell helps to promote and maintain conducive environment in the college. This committee ensures transparency in admission, prevention of unfair practices, complaints on discrimination of students based on caste, etc.

The committee is constituted with the following members:

Functions:

1. Communicate to all the students, staff of the institute about achievement of the committee
2. Committee receives complaints/grievances from students, faculty members and non-teaching staff members relating to
   1. Teaching, Examinations, Evaluations etc.
   2. Amenities, facilities
   3. Gender discrimination, ragging, indiscipline
   4. Service conditions
3. Conduct of enquiry and reporting to the Management/Principal with the recommendation for
   1. Redressal of the grievance
   2. Further enquiry if required

The main function of the committee is to get all VEMUITians connected. To encourage alumni to participate in alumni meets organized. The committee is constituted with the following members:

Functions:

1. Communicate with all the alumni and maintain their profile and data.
2. To organize alumni meets.
3. To arrange interaction programmes with the juniors.
4. To collect feedback from alumni and report the same to the management.
5. To collect information regarding student placements.

Library Committee is constituted with the following faculty members and student representatives. The main objective of the committee is to look into the various activities of the Library

Functions:

1. Maintenance of Digital Library and its Usage.
2. Subscribing for the new Journals and renewals for old journals.
3. Purchase of text books, Reference Books, NPTEL and other learning material as per the requirement of the departments/ HOD’s.
4. Stock verification and annual audits.
5. Finalization of yearly Budget, space and furniture requirements, Human resource requirement etc.
6. Automation of library operations.

VEMU IT has a NSS unit, which establishes a meaningful linkage between the campus and community. Many social activities are being organized such as blood donation camps, rain water harvesting, supply of drinking water; green energy etc. on a regular basis every year. The institute takes on other social responsibilities in the form of extension activities organized under NSS flagship. The committee is constituted with the following members:

Functions: Organizing

• Blood donation/eye camps
• Rain water harvesting programme
• Clean and green programmes
• Road safety rally
• Cash and material support like blankets, clothes, fruits to orphanages and oldage homes
• Collection of donations for the people affected in natural calamities like floods
• General socio environmental activities
• AIDS awareness programmes
• Supply of drinking water in summer

This cell is constituted to look after into different academic activities of the institution to suitably advise the Principal on the academic matters.

Functions:

1. To monitor periodically the conducting of Training programs for the faculty members.
2. To monitor the faculty development program organized by VEMUIT and encourage the faculty to attend the faculty development programs, seminars, conferences, industrial visits etc.
3. To monitor the conduct of periodical class tests to the students and their evaluation process.
4. To monitor the teaching methodologies adopted by the teachers.
5. To suggest the introduction of new courses, industry MOUs etc.
6. To monitor the various developmental activities.

The Women Empowerment & Grievance Redressal Committee is formed to raise the status of the women through education and training. By this they will be equipped to make life determining decisions through the different problems in the society. The committee creates a platform where women students will have access to health care, career and safety measures through various programmes. Also as Section-IV of AICTE (Gender sensitization, Prevention and Prohibition of Sexual Harassment of Women employees and students and the redressal of grievances in technical institutions) regulation 2016, the above committee was constituted. This committee identifies and prevents the unfair practices and ensures safety and security of the girl students and other women employees.

Functions:

1. Communicate to all the girl students, women staff of the institute about formation of the committee.
2. Committee receives complaints/grievances from the girl students, faculty members and non-teaching staff members relating to
   1. Gender discrimination, ragging, indiscipline
   2. Service conditions
3. Conduct of enquiry and reporting to the Management/Principal with the recommendation for
   1. Redressal of the grievance
   2. Further enquiry if required
4. The committee also plans and arranges for various programmes related to health, career and safety.

College sports committee is constituted with the following members

Functions:

1. To monitor the preparation and maintenance of play grounds and indoor games facilities.
2. To procure the required quantity of sports material and monitor its usage.
3. To coordinate and organize the sports activities of the institution and to conduct various inter collegiate competitive events at District and State level.
4. To specify the type of events to be conducted, at appropriate occasions.
5. To coordinate various events at intuitional level.
6. To identify and impart special training in making best sports men and athletes for national level competitions.

A dedicated Career Guidance Cell is established to guide the students to prospective careers. The following is the constitution of the committee:

Functions:

1. Guidance for preparing for competitive & civil service examinations.
2. Career Counseling.
3. Encourage students to pursue higher studies through TOEFL, GRE, GATE, MS etc.
4. Training in spoken English, Skill Development and arranging different tests and model exams.
5. Organizing guest lectures on different topics.
6. IT / Management seminars and group discussions.
7. Projects tie-up so for Engg. / MBA / MCA etc. for minor / major projects.
8. Material supply to each student for their future plans for different courses.
9. Updating Technology through exhibitions and seminars on recent trends and further actions.
10. Supply of information to different students with printed material and guidance.

This committee is constituted with the following members

Functions:

1. Inviting reputed corporate companies to the campus to conduct campus recruitment for placements of students.
2. Inviting Industry executives to interact with the students on the latest technological developments and the industry requirements.
3. Organizing special coaching classes on communication personnel skills by inviting experts from Industry/Premier relevant organizations.
4. Maintaining database of students who are eligible for placements.
5. Organizing Annual Alumni meet and interaction with students.

An Examination Committee is constituted with the following members. This committee periodically meets and monitors the working of the Examination Cell. The examination cell presents the requirements both human resource and annual stationery requirements and the committee recommends the requirements to the management for implementing for a smooth functioning of the cell.

Functions:

1. Preparing schedules for internal and end examinations.
2. Conducting Mid Examinations and End Examinations as per Schedules.
3. Sending the “Marks award list” to the affiliated university within the time schedule.
4. Preparing invigilation schedules in advance for the smooth conduct of Mid/End Examinations.
5. Displaying examination related circulars on the notice boards.
6. Communicating the circulars to each department.
7. Communicating the faculty members through the HODs regarding invigilation, spot valuation, observer duty etc.
8. Conducting of examinations smoothly.

VEMU IT is providing subsidized transport facilities to faculty and students respectively. A transport committee is constituted to look after this transport related problems with the following members

Functions:

1. To ensure the proper maintenance, servicing of buses & speed locking periodically & to arrange for well experienced drivers.
2. Instructing the drivers every now and then to be very careful while driving the vehicles.
3. To give necessary instructions to the students for not indulging in un-acceptable behavior especially towards girl students.
4. To prepare route schedules specifying timings.
5. To receive complaints from students/faculty/drivers and take necessary action.

VEMU IT maintains a college newsletter to report various events conducted in the college and technical magazine department wise. To collect and edit the data from students and departments, a magazine and news letter committee is constituted with the following members.

Functions:

1. Preparing schedules to release newsletters college magazine and technical magazine.
2. Announcing for contribution from students and faculty related to technology and fine arts.
3. Collection of data for newsletter and magazine and screening and scrutinizing the collected material.
4. To take necessary measures to get the magazine and newsletters printed in-time.
5. To collect latest technological advances in evolving technologies and to publish the information in the form of a technical magazines department wise every semester.

The hostel committee is constituted to look in to the hostel related affairs. The following are the committee members

Functions:

1. To allocate rooms to the applicants and to ensure the required furniture in each room.
2. To prepare the mess menu, supervise its implementation and take decisions from time- to-time with regard to alterations.
3. To check frequently the quality of food supplied to the hostellers and take remedial steps.
4. To monitor the cleanliness of rooms, kitchen & dining hall, corridors and toilets.
5. To make frequent surprise visits to assess security and other problems.
6. To receive and resolve student complaints.
7. To monitor the outward movements of the students and infirm to parents if found problematic.

A big canteen is maintained in the college campus to cater to the needs of students and staff. A committee is constituted to look after this with the following members

Functions:

1. To decide the variety of food items, snacks and soft drinks to be available in the canteen at different time intervals.
2. To fix the price of each and every item taking market fluctuation into account.
3. To supervise the quality of food items supplied and to conduct frequent hygienic and quality tests.
4. To monitor the maintenance, cleanliness of space and utensils.
5. To assess the usage of canteen and provide required facilities.
6. To look into the discipline of students in canteen and take necessary actions when violated the code of conduct.
7. To instruct the canteen manager to take care of proper maintenance and operation.